Provider Invoice Pro 2025

The Smart, Compliant Invoicing Solution for NDIS Support Workers

Stop wrestling with price guides and spreadsheets. Start getting paid faster.

Provider Invoice Pro is a purpose-built desktop application designed specifically for Australian NDIS service providers, support workers, and plan managers. Unlike generic accounting software, it comes pre-loaded with the latest 2025-2026 NDIS Pricing Arrangements, ensuring every line item you claim is accurate, compliant, and ready for payment.

Whether you are a sole trader, a small agency, or a self-managed participant, NDIS Invoice Pro transforms the complex task of invoicing into a simple, 3-click process.

🌟 Key Features

📖 Built-in NDIS Price Guide (2025-2026)

Forget manual lookups. The software includes an integrated database of current NDIS support items.

• Smart Search: Simply type a keyword (e.g., "Saturday", "Transport", "Cleaning") or a support code (e.g., 01_011...), and the app instantly auto-fills the correct Description and Unit Price.

• Always Compliant: Adheres to the latest pricing caps to reduce rejections from Plan Managers.

⏱️ Smart Time Calculator

Stop doing mental math.

• Auto-Calculate Hours: Enter a time range like 09:00 - 15:30 or 9am-2pm, and the app automatically calculates the total hours for the Quantity column.

• Precision: Handles standard hours and 24-hour time formats effortlessly.

📂 Client & Provider Database

• Save Once, Reuse Forever: Store unlimited Client and Provider profiles.

• One-Click Filling: Select a client from your dropdown list, and their name, NDIS number, address, and email populate instantly.

• Logo Support: Upload your business logo to create professional, branded invoices.

🚗 Dedicated Travel Tools

• Travel Calculator: dedicated modal for adding provider travel. Enter the kilometres, and it applies the correct code and rate automatically.

• Activity Based Transport: Easily add non-labour costs and transport support items.

🔒 100% Private & Offline First

Your data is yours.

• Local Storage: All client data and invoice history are stored securely on your own computer using encrypted local databases.

• No Cloud Leaks: We do not upload your sensitive client data to the cloud. You maintain full control.

• Backup & Restore: Easily export your entire database to a secure ZIP file for safekeeping or transferring to a new computer.

💼 Professional Financial Tools

• GST Toggle: One-click switch to add or remove GST, adjusting totals and labels (Tax Invoice vs. Invoice) automatically.

• Invoice Management: Duplicate past invoices to create new ones in seconds—perfect for recurring fortnightly shifts.

• History & Tracking: View a searchable history of all past invoices, filter by client, and track totals.

🚀 Why Choose Provider Invoice Pro?

1. Designed for NDIS: We don't just "support" NDIS invoicing; the entire system is built around the specific codes, rules, and formats required by the NDIA.

2. Zero Learning Curve: If you can send an email, you can use this app. The clean, modern interface requires no accounting knowledge.

3. Audit-Ready: Generates clean, standardized PDFs that include all mandatory fields (NDIS number, Support Item Code, Dates) required for quick processing.

📥 Download Today

Streamline your admin. Get back to supporting your clients.

Compatible with Windows 10 & 11.